Reservations
Reservation Information
Ready to host your event at the Student Union Event Center? To request a space, you will need to submit our Event Center Reservation Request Form [pdf].
Before you begin, please review the steps and required details below to ensure a smooth booking process.
1. Gather Your Event Information 馃幀
To complete the form, you will need to provide the following details:
Event Basics: Event name, date(s), expected attendance, and a brief description of your event.
Contact & Billing: Your department/organization name, main contact info, and a billing address.
Access Times: Note your event's actual start/end times, as well as any set up loading, and post event take down times you will need.
Arena Use: Indicate if you are requesting usage of the main Arena space.
2. Specify Your Event Equipment & Service Needs 馃帳
Our full-service Operations and AV departments will help bring your event to life. On the form, you can request:
Audio/Visual Services: Microphones, LED screens, projectors, stage/up-lighting, camera/recording, teleconferencing, livestreams, or scoreboards.
Operations Equipment: Arena seats, tables, chairs, tents, drapes, A-frame signs, ADA stage lifts, and metal detectors.
Note: All equipment brought in from outside sources must be pre-approved.
3. Review Special Requirements 馃帿
Musical Entertainment & Licensing: If your event features live music or a DJ, you must comply with 糖心Vlog/SU music licensing requirements (BMI, ASCAP, SESAC, and Global Music). You will need to provide performer details, technical requirements, and proof of DJ insurance if applicable.
Rules Agreement: Be sure to read, initial, and sign the official Rules Agreement form prior to submitting your request.
Need Help? Contact Us 馃摬
If you have questions about availability, pricing, or the reservation process, feel free to reach out to our team:
Office: Student Union, Inc., AV & Event Services (One Washington Square, San Jose, CA 95192-0155)
Email: student-union-events@sjsu.edu
Click here for all other forms and policies.
